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About Agile Documents

Agile Documents (ADx for short) is a cloud-based document management system that enables you to store, manage, and track electronic documents and images of scanned paper documents.

With ADx, you can access content stored in databases as well as in other content management systems.

The key features of ADx include:

Version Control

Before modifying content, you check it out, and then check it in. When content is checked in, its version is automatically increased. This facilitates collaboration among multiple users who work with the same content and enables users to view previous versions of content. This way, nothing is ever lost.

See Content Versioning for more information.

Integration with External Content Management Systems

ADx is ideal for enterprises which have their content distributed on different content management systems. Our platform allows you to seamlessly access and modify the content stored in these systems without the need for migration. To do this, an administrator can configure external repositories in ADx, allowing ADx users to access their data from a single system.

See ADx Administration Area for more information.

Currently the integration with the following CMSs is supported:

Additionally, you can create native ADx repositories, and use them to manage your documents.

Converting Documents

Do you have a bunch of images that you need to merge into a PDF? Perhaps you need to create documents from Velocity templates? With ADx, nothing is impossible. See Converting Contents for more information.

Security

When using ADx, you can create and configure roles with different access rights, and assign them to groups and users.

See User Management and Access Control for more information.

Why Would I Ever Need ADx?

The most powerful ability of ADx is probably the integration of multiple document repositories and their management from a single source, without the need to migrate any data. This could prove especially beneficial to large companies with a number of subsidiaries using different content management systems, in addition to the parent company content.

Imagine a large company acquiring another company. Now, the parent company needs to access and manage documents of the subsidiary. The standard process would probably look as follows:

  • A team dedicated solely to content migration is assembled.
  • Content is blocked for the time of migration (which could be quite long).
  • Content is migrated - a time-consuming, multiple-stage process, where the team has to ensure that the migrated product meets the standards of the parent company, which could be hard to achieve while dealing with all kinds of data formats. Note that if this process takes too long, the migrated content will be obsolete, requiring another effort to bring it up-to-date.

It's plain to see that in order to complete the migration, the parent company has to engage significant resources.

Note that if you ever change your content management system, you have to repeat the whole process.

With ADx, it's possible to avoid this process altogether, provided you're using one of the abovementioned CMSs. ADx is capable of storing the subsidiary company content as one of its repositories - you just need to provide the details of the external repository to establish the connection. Once you have it, you can access the content, and use the full power of ADx on it. There is no need for migration whatsoever, and you're avoiding the trouble if one of the subsidiaries decides to change their CMS.

Once you have ADx installed, you can read on how to connect to a CMIS repository here.